Maintain groups in Azure AD with dynamic groups and set expiration settings.
Example scenario : Controlling remote access to sub contractors working on a short term project. The project owner should remove all access for sub contractors after the project completes
How to guide :
If we combine Dynamic Groups and Expiration settings, we can automatically populate groups and then invoke regular check to maintain groups are still required. Group owners will be reminded regularly to verify groups are required. Owners will have a better understanding of who has access and this help assist with your security policies.
Dynamic Group Example
Steps: Azure Active Directory > New Group > Type : Office 365 > Name, Description, Dynamic User > Owner > Dynamic user Members
Group Name : Sub Contractors – Set the value for department equals “Sub Contractor”
Dynamic User Members – Add Experssion
(user.department -eq “Sub Contractor”)
Configure Group lifetime / Expiration Settings
Steps: Azure Active Directory > Groups > Expiration > Days > No Owner email > Selected > Group > Save
“Renewal notifications are emailed to group owners 30 days, 15 days, and one day prior to group expiration. Group owners must have Exchange licenses to receive notification emails. If a group is not renewed, it is deleted along with its associated content from sources such as Outlook, SharePoint, Teams, and PowerBI.” Info from the portal Expiration settings.
MS-101: Microsoft 365 Mobility and Security
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Challenge : Outlook would connect to one MS365 mailbox but then started constantly flashing for authentication for the disconnected Hotmail mailbox, but the credentials window disappears before being able to click on the box to enter a password.
Cause : Unknown ? Clash of accounts? Glitch in the Matrix?
Solution : More of a workaround solution.
- Close Outlook
- Open Word > Create a blank document
File > Account > Sign Out
- Then click sign in, Username and Password prompts. Log in and authenticate.
- Close Word
- Open Outlook and everything worked as normal.